Privacy Policy

1. Introduction

AI Income Circuit Inc. ("AI Income Circuit," "we," "us," or "our") respects your privacy and protects personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable British Columbia privacy requirements. This Privacy Policy describes what we collect when you visit aiincomecircuit.one, enrol in linked vocational modules, attend our Vancouver studio, join live online cohorts, or use our corporate circuit training and private lab services.

By browsing the site, submitting a contact form, registering for a module, or contracting for services, you acknowledge this Policy. Where explicit consent is required — including the PIPEDA checkbox on our enquiry form — you must actively opt in before we process your submission.

This document applies to personal information in our control. It does not govern websites operated by AI vendors or payment processors except where we direct you to their services and receive data back under contract.

2. Accountability and contact

AI Income Circuit Inc. is responsible for personal information under our control. We provide vocational training in sequential AI income skill modules for Canadian professionals. Registered address: 1200 West Georgia Street, Suite 800, Vancouver, BC V6E 4R2, Canada. Business number: BN 869351742 BC0001. Privacy questions: [email protected] or +1 (604) 739-2841, Mon–Fri 09:00–17:00 Pacific Time.

3. Information we collect

3.1 Information you provide

We collect information you voluntarily submit, including:

• Identity and contact data: name, email, phone, employer, job title, and mailing address when you enquire, enrol, or invoice services.
• Enrolment and billing data: module selections, payment confirmations from processors (we do not store full card numbers), billing address, and transaction history.
• Communications: message content from forms, email, or calls about circuit courses, lab registration, corporate training, schedules, and tool policies.
• Training artefacts: exercises, capstone materials, peer feedback, attendance, and evaluations produced during modules.
• Consent logs: timestamps and scope of consents, including consent_pipeda on forms and cookie preferences stored locally in your browser.
• Accessibility and accommodation notes: information you share so we can adjust seating, timing, or materials — collected only with consent and used solely for delivery planning.

3.2 Automatic collection

We may automatically log IP address, browser type, device category, operating system, referring URL, pages viewed, session timestamps, and approximate region derived from IP. Cookies and similar technologies support essential site functions and — only with consent — analytics. See our Cookie Policy.

3.3 Third-party sources

Payment processors confirm transaction outcomes. Corporate clients may register employees with authorised details. We do not buy contact lists for unsolicited marketing.

4. Purposes of use

We use personal information for purposes a reasonable person would consider appropriate to vocational circuit training:

• Answering circuit course enquiries, lab registrations, corporate training requests, and general questions;
• Administering enrolment, delivering modules in Vancouver or online, and reviewing capstone demonstrations;
• Sending schedules, materials, policy updates, and administrative notices;
• Processing payments and retaining records required by tax and corporate law;
• Improving curriculum, facilitator assignments, and studio capacity planning using aggregated trends;
• Detecting fraud, abuse, or security incidents on our systems;
• Complying with legal obligations and responding to lawful requests.

We do not use enrolment data to sell unrelated products, provide life coaching, or guarantee commercial outcomes. AI tool outputs you create in class remain yours subject to enrolment terms and applicable vendor licences.

When you attend in person, we may log studio entry times for safety and attendance reconciliation. When you join online, connection metadata helps facilitators troubleshoot audio issues — we do not record keystrokes or screen contents unless a corporate contract explicitly authorises recording for internal replay.

5. Consent

We collect, use, and disclose personal information with meaningful consent except where law permits otherwise. Implied consent may apply for obvious follow-up to your enquiry; express consent is required for non-essential cookies and optional marketing. You may withdraw consent for future processing by contacting us — withdrawal cannot retroactively invalidate processing already completed lawfully.

When consent is withdrawn, we stop the related processing promptly and delete or anonymise data where no other legal basis requires retention. Some records must remain for audit, tax, or dispute resolution even after marketing consent is withdrawn in Canada.

6. Disclosure to third parties

We disclose personal information only as needed:

• Service providers: hosting, email delivery, payment processing, and analytics (if consented) under contractual confidentiality and data-handling terms.
• Corporate clients: attendance or completion status for employees they register, as agreed in training contracts.
• Legal and safety: regulators, courts, or law enforcement when required; advisors bound by confidentiality.
• Business transitions: successor entity under continued protection comparable to this Policy, with notice where practicable.

We do not sell personal information. Cross-border processing may occur when providers store data outside Canada; we assess safeguards and notify you where PIPEDA requires.

Facilitators contracted for specific modules receive only the learner roster and exercise context needed to deliver training. They must return or destroy materials at engagement end and may not add learners to personal mailing lists without separate consent.

7. Retention

We retain information only as long as necessary for identified purposes or legal requirements. Enrolment and billing records are typically kept seven years for tax compliance. Contact form submissions unrelated to enrolment are deleted or anonymised within twenty-four months unless an active relationship continues. Capstone materials may be retained in anonymised form for curriculum examples with separate consent.

Backup tapes and cloud snapshots may persist briefly after deletion from active systems; providers rotate backups according to their schedules. We instruct processors to purge backups containing withdrawn data on commercially reasonable timelines.

8. Security

We implement administrative, technical, and physical safeguards appropriate to the sensitivity of vocational training records — access controls, encrypted transport (HTTPS), limited staff access, and secure disposal practices. No method is perfectly secure; report suspected incidents to [email protected] promptly.

Staff with access to enrolment systems receive privacy orientation covering PIPEDA principles, password hygiene, and escalation paths for suspected breaches. Laptops used for facilitation are encrypted where feasible. Paper sign-in sheets, when used for studio sessions, are stored locked and shredded after digitisation into attendance records.

9. Your rights under PIPEDA

Subject to legal exceptions, you may:

• Request access to personal information we hold about you;
• Request correction of inaccurate or incomplete information;
• Withdraw consent for future non-essential processing;
• Challenge compliance by contacting us first, then the Office of the Privacy Commissioner of Canada if unresolved.

We respond to verified requests within thirty days or explain any extension. Identity verification may be required.

Access requests should specify whether you seek enrolment records, billing history, communications, or capstone submissions. We redact third-party personal information from responsive records where disclosure would infringe another individual’s privacy.

10. Children

Our services target working adults. We do not knowingly collect information from individuals under sixteen without parental consent. Contact us to remove inadvertent submissions.

Where a minor attends only because a parent registered them for a family business context, we require the parent or guardian to complete consent forms and remain responsible for the minor’s conduct and data submissions during sessions.

11. External links

Our site may link to AI vendors, government resources, or partner tools. Their privacy practices are independent. Review their policies before submitting personal information elsewhere.

12. Automated decision-making

We do not use personal information to make solely automated decisions that significantly affect enrolment eligibility without human review. Facilitators assess capstone submissions and corporate fit during intake calls. Analytics metrics may inform curriculum planning in aggregate form only.

Spam filters and security tools may automatically quarantine suspicious form submissions before staff review; those decisions do not affect enrolment standing and quarantined messages are deleted unless legitimately recovered within a short window.

13. Complaints

If you believe we mishandled personal information, contact our Privacy Officer at [email protected] with sufficient detail to investigate. We acknowledge complaints within five business days and aim to resolve them within thirty days. You may also contact the Office of the Privacy Commissioner of Canada if you remain unsatisfied after our response.

Internal complaint records are retained to demonstrate accountability and improve processes. Identifiers in those records are limited to what is necessary to track resolution.

14. Changes

We may update this Policy to reflect legal, technical, or operational changes. Material updates will appear on this page with a revised effective date. Continued use after updates constitutes acceptance where permitted by law.

15. Contact

Privacy Officer, AI Income Circuit Inc., 1200 West Georgia Street, Suite 800, Vancouver, BC V6E 4R2, Canada. Email: [email protected] · Phone: +1 (604) 739-2841.

For urgent security incidents affecting personal information, include "Privacy Incident" in the subject line so on-call staff prioritise review. Non-urgent marketing opt-out requests may simply state "Unsubscribe" — we process them within ten business days.

Summary of key processing activities

Activity	Data types	Legal basis
Contact form	Name, email, phone, message	Consent (consent_pipeda)
Enrolment	Identity, billing, module choice	Contract + consent
Course delivery	Attendance, assignments, capstone	Contract
Essential cookies	Session, security tokens	Legitimate interest
Analytics cookies	Usage metrics	Consent